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Order Entry Details

ADDVANTAGE  Order Entry is loaded with features that will give you complete information about your customers or inventory items as you bill. The Billing menu is your gateway to Order Entry made easy. View Order Entry Screen.

  • Create Work Order/Picking Tickets

With ADDVANTAGE, you have the choice of creating an invoice directly or if you prefer, creating a picking ticket, then converting it to an invoice automatically once the order is complete.

  • Hold Customer Back order

When you create an invoice, you can select whether the system will hold back orders for your customers. If you choose to hold back orders, the system will provide you with back order status reports advising you of items on back order and whether they have been received into your stock.

  • Check Credit and Order Status

Instantly view orders in progress or orders shipped out within last 30 days. When new orders are entered, ADDVANTAGE allows you to quickly verify the customer's current payment status. A pop-up window displays customer's aging, date of last payment, credit limit and current balance. If a customer becomes delinquent, you can flag customer as a "cash only" account so that no more charges are allowed without your consent.

  • Salesman Commission Reports

You can print several different commission reports as often as you like. Each customer can be assigned to a salesmen and their purchases are tracked for simplifying commission payments. Aging reports can be printed out by salesman so that each salesman knows which accounts needs special attention.

  • Custom Pricing

Custom pricing allows you to establish a price for your customers either by product line, individual items, or quantity discounts. Once their price has been set-up in the system, each time they are invoiced, the correct price will display every time. You can supply your salesmen or your customer with a custom price list for their reference.

  • Fax Invoices and Statements

  ADDVANTAGE  allows you to selectively fax both invoices and statements. Saves time, stamps, and labor in addressing and handling envelopes. Forms arrive quickly to your customers, which enables you to receive your payments  quicker.

  • Unlimited Ship-To Addresses

If you have customers that have more than one location, simply type in the address for each location and ADDVANTAGE  will store the addresses to be printed on picking tickets and invoices. 

  • View Purchase History As You Invoice

This feature is very helpful during billing. When you enter an item number for order entry, simply press the Help Key and instantly view your customer's previous purchases of the item you're billing. You can view quantity purchased, purchase order number used, your cost at the time and what your customer paid. To charge the same price, simply press one key. You can also view everything this customer has purchased by selected dates.

  • Customer Status Alert

Flag a customer's account to alert your sales people about special instructions for a customer. Type in a message, and each time someone starts to enter an order, message will appear automatically. Helps you communicate with your employees about special situations.

  • Notebook Computer Transfers

  ADDVANTAGE allows your salesmen to use their notebook computers to enter orders, check customer history, etc. Orders can then be transferred to company computer to automatically create orders for processing.

  • Invoice on Demand or Batch Printing

When you enter an order into our Order Entry program, you can choose whether to print the invoice or picking ticket immediately or batch print at a later time. 

  • Edit or Change Orders Easy

Edit or change invoices, work orders, and estimates as many times as you need. If you print one of these forms and find a mistake, simply choose the edit/change feature to correct.

  • Easy Access To Inventory Information

Our pop-up windows allow you to search for an item either by item number or by description. Simply type-in your description, and a list of all items that match that description are displayed along with the item number and current quantity in stock. Once you select an item, the item is placed on your order along with the correct selling price for your customer. You are also shown current quantity-on-hand, number of units allocated to work orders, current cost, sales department, and list of pricing levels for that item.

  •  Serial Number Tracking

Serial number option allows you to track an item for warranty information. Key in the serial number, and you can view who purchased the item, the date and invoice number, plus the vendor that supplied your company with the product.

  • Material Safety Data / DOT Warnings

If an item requires a M.S.D.S. sheet, computer will check to see if your customer has received a sheet for that product, and if not, will alert you on your work order or invoice. DOT warnings can be printed on invoice and shipping ticket.

  • Cross Reference Available

Our cross reference option allows you to enter a customer's part number and instantly convert it to your number. You can also use this to enter your suppliers part number if different from your own.

  • Create Purchase Orders During Billing

With the optional Purchase Order Program, you can generate special orders right at your billing screen. If you need to order an item for the customer you are invoicing, select the purchase order option and a purchase order for the items you select is generated. Purchase orders are tracked by customer and invoice number.

Other Order Entry Features

  • Allows billing of both stock and non-stock items.
  •  Bill both taxable and non-taxable items on same invoice.
  •  Post payments received to customer accounts.
  •  Enter new items to inventory as you enter orders.
  •  Item numbers allowed up to 25 characters in length.
  •  Network Compatible.
  • 60 Day Money-Back Guarantee