Material Safety Data Sheets

If you have products that require you to supply your customers with a MSDS sheet, Addvantage can help you track who you have supplied with sheets. When this feature is turned on, anytime that you bill an item that requires an MSDS sheet, the program will check to see if the customer has received a sheet. If no record is found, it will display a reminder screen asking if you will be sending one. If you answer Yes, the program will store this for future reference. It will also print a reminder on your work order for that item. You can also manually check any item and customer, or print a report listing both.

To use this feature, do the following:

•  Go into Company Setup, click on Invoice/Work Order. Under Work Order Options check the box for Confirm MSDS On Orders. Now click on the Exit Tab and answer Yes to Save Changes.
• In the Inventory Set Up, answer Yes to Require MSDS Sheet. This is found under the MISC tab. After making your changes, click on Update.

Creating A Work Order

Once you have the inventory items flagged and create a work order, you will see this message:

If you are sending an MSDS sheet with this order answer Yes and the item will be added to the customer's database with the date it was sent. The next time this same customer orders this item, the computer will see that they have received and will not require you to answer this again.

Viewing or Editing a MSDS Record

To view, change or delete a record, click on Maintenance (Main Menu) and select MSDS Records. You will see the following screen:

Select the customer from the drop-down box, then select the Inventory Item you want to view.

If the item has a record, it will display showing the date the sheet was sent. You can change the date by replacing the existing date, then click on Update Date Sent

To delete the record, click on the Delete Record button.

If you need to manually enter a date for an item that is not found, select the item and you will be asked if you want to Add. Answer yes and then enter your date and click on Update.

Click here to change Item Number.

MSDS Reports There are 2 reports that can be run to view your information. To run either of these reports,  go to your report menu. The Customer Material Safety Log will print a report showing the customer, each item a sheet was sent and the date.

The Inventory option will print by Item Number and list each customer that received a MSDS sheet.